2025 Corporation Meeting
Christian Youth Encampment, Inc.
2025 Summer Corporation Meeting
19 July 2024 Ingallwood Park
The meeting was called to order by President Duane Jolibois at 09:06 AM. Greg Trahan led opening prayer.
Roll Call
Present:
Amite Duane Jolibois by Proxy
Bayou Jacque Bryan McGee and Heath Chatman
Denham Springs Terrell Guillory and Duane Jolibois
Cypress Creek Justin Simmons by Proxy
Jennings Greg Trahan and Proxy
LeCompte Jacob Roberts and Proxy
Turkey Creek Jamie Roberts and Proxy
Pine Prairie Charles Whittington and Norman Fontenot
Oak Grove None
Hayden Grove None
Glenmora Maverick Corbett and Gus Fuller
Oakdale None
Big Creek Proxy to Duane Jolibois
MacArthur Drive Angie Cruz and Earnest Cruz
Absent:
Shiloh
Oak Grove
Hayden Grove
Oakdale
Visitors:
Ariel Roberts
Jacob Roberts
Ben Myers
Marley Myers
Tanya Chatman
Vickie Roberts
Carl Wilkerson (Royal Family Kids)
Kimberly Marler (Royal Family Kids)
Reading of Minutes
· The minutes of the Summer 2024 Corporation Meeting were read. Motion to accept minutes as read was made by Heath Chatman and seconded by Terrell Guillory. Motion passed.
· The minutes of the 2025 Mid-Winter Board of Directors Meeting were read for informational purposes.
Financial Report
January – June 2025
Income
Donations and Revenue 37,115.21*
Expenses
Admin (includes insurance) (11,145.00)
Maintenance (6,577.82)
Operations (15,158.69)
Utilities (5,875.52)
Total (38,757.03)
Summary
Income 37,115.21
Expense (38,757.03)
Net ($1,641.82)
· A detailed ledger will be provided to anyone wishing to see the exact income and expense numbers. Contact Justin for the information.
· The motion was made by Gus Fuller and seconded by Heath Chatman to accept the financial report as given. Motion passed.
* Does not include online payments as well as Senior Week payments.
Director Reports
Jr. Week (Heath Chatman, Director)
Theme:
This year’s camp theme, “God Loves Us as Our Comforter,” was a powerful reminder of how God meets us in our moments of distress, courage, service, and how He calls us to comfort others. Each day built intentionally on the previous one, creating a spiritually enriching experience for both campers and staff.
Daily Focus Breakdown
Monday – God Comforts in Distress
Classes:
Elijah and the Ravens (1 Kings 17)
Elisha and the Enemy Army (2 Kings 6)
Sermon: John 14:15–31 — The Comforter
Devotional: Galatians 5 — Fruit of the Spirit
Campers reflected deeply on how God provides and protects even in the darkest times. The Holy Spirit as our Comforter was well received.
Tuesday – God Comforts When We Are Courageous
Classes:
The Fiery Furnace (Daniel 3)
Daniel in the Lions’ Den (Daniel 6)
Sermon: Esther 4–5 — Esther’s Boldness
Devotional: Luke 12:8–12 — The Spirit Gives Us Words
This day stirred bold conversations among youth about standing for faith, especially in today’s culture.
Wednesday – God Comforts When We Serve
Classes:
Paul’s Conversion (Acts 9)
Shipwrecks and Miracles (Acts 27–28)
Sermon: Paul and Silas in Prison (Acts 16)
Devotional: Philippians 4:10–13
Campers were encouraged to view challenges as opportunities for service.
Thursday – God Calls Us to Comfort Others
Classes:
Rahab and the Spies (Joshua 2)
Jesus Heals & Raises (Mark 5)
Sermon: The Good Samaritan (Luke 10)
Devotional: 2 Corinthians 1:3–7 — The God of All Comfort
During our devotional, the group was encouraged to share how they have been comforted and inspired. They also discussed ways they could comfort others.
Attendance:
• Campers: 35
• Workers (kitchen, cleaning, maintenance, etc.): 16
• Staff (teachers, counselors, support personnel): 43
• Little Ones (staff children): 9
• Total on-site: 103
Highlights & Notes:
• Gaga Ball Pit: The biggest hit of the week! Campers and staff of all ages spent countless hours here, laughing, bonding, and letting out energy.
• Camp Unity: The fellowship among campers, staff, and workers was remarkable. It felt like one big family from day one.
• Spiritual Growth: Although we had no baptisms, we know the children were exposed to the word of God and many seeds were planted.
• Health & Safety: We had no major injuries this week. The director experienced self-induced rhabdomyolysis from overexertion (dehydration and intense physical activity). The situation was handled swiftly and professionally with medical guidance, and the director recovered well.
Closing Thoughts
This year’s theme was more than just a lesson plan — it became a lived experience. Campers learned not only how God comforts us but how we are called to extend that comfort to others. The staff did an exceptional job facilitating lessons, keeping a spiritual focus, and ensuring a safe, welcoming environment for all.
Jr. Hi Week (Jacob Roberts, Director)
Theme:
Who Do You Say I Am?
Campers were tasked with considering Jesus’ question in Matthew 16:15, as every human being must answer. Each day of camp, campers were exposed to different attributes of the Lord’s character and being:
• Monday – Jesus the Person: Focused on the Incarnation, Hypostatic Union, and Jesus’ humanity
• Tuesday – Jesus the Provider/Physician: Focused on God’s provision and Jesus as healer
• Wednesday – Jesus the Prince: Focused on Jesus’ Kingship and royalty
• Thursday – Jesus the Priest: Focused on Jesus’ sacrifice and intercessory ministry on our behalf
Attendance:
• Campers: 15
• Staff: 23
• Total: 38
Financial Report
• Total Income (Including Petty Cash): $7,225.65
• Total Expenditures: $4,538.27
• Returned to Camp: $2,337.01
Highlights & Notes:
• We had one (technical) injury; a camper – Bella - who sprained an ankle. CYE Nursing staff concluding there was no serious injury incurred.
• There was an anonymous survey designed to provide feedback to director and staff, this was especially insightful.
• Teen workers, though they paid to be there, outperformed any and all expectations.
• There was one baptism, a 14-year-old girl from an unchurched home, aided greatly by the ministry of the aforementioned teen staff.
• The undeniable presence of the Holy Spirit, and His work in the lives of all in attendance (along with forces fighting and resisting Him).
For Future Consideration
• Staff meetings and preparation needs to be improved upon, such as clear delineation of responsibilities and training.
• Change in schedule was well-received, need to reconsider scheduling (especially chapel, class, and swim times).
Sr Week (Terrell Guillory, Director)
Theme:
The Marriage Relationship
Key Scripture: Ephesians 5:22-30
Our Week explored the concept of marriage not just as a human institution, but as a reflection of our relationship with Christ. Morning sessions featured a Q&A panel led by our teaching team, Mike Abbott, and Elder Ray Landerneau. Campers anonymously submitted thoughtful, challenging questions, prompting deeply impactful discussions. Every question was honored and addressed.
Daytime classes were structured around the stages of marriage:
- Dating
- Newly Married
- Married with Children
- Empty Nesters
Campers rotated daily between these topics in small group settings for maximum engagement and personal growth. In the evening chapel services, Mike Abbott offered heartfelt messages drawing parallels between Christian faith and marriage, cultivating both spiritual depth and personal reflection.
Attendance:
Campers: 44 (increased to 49 midweek)
Staff: 29
Teachers: Ben & Marly Myers, Duane Jolibois, Jake & Ariel Roberts, Aaron & Chelsa Trahan
Nurses: Lani Carter and Vickie Roberts
Canteen: Dawn Morgan
Cooks: Tanya Chatman (Head Cook), Becky Jolibois, Carrie Huget, Bryan McGee, Tara Foster, Cole Wascom, Heath Chapman
Worship Leaders: Jake Roberts & Ben Myers
Counselors (Boys): Maverick Corbit, Dylan North, Drake Foster, Terrell Guillory
Counselors (Girls): Laurel Bordelon & Brittney Abbott, Ashton Anthony & Adriane Didder, Ariel Roberts, Marly Myers
Lifeguard: Debbie Tate
Evening Chapel Speaker: Mike Abbott
Elder Support: Ray Landreneau
Highlights & Notes:
• There were two baptisms (Lydia Ardoin & Kari Jourdon)
• There were no injuries. One camper departed early Wednesday due to personal illness.
Financial Report
• Total Income: $9,690.00
• Total Expense: $5,129.04 (includes $250 startup repayment and security costs)
• Returned to CYE: $4,560.96
Royal Family Kids (Kimberly Marler, Director)
· Kim gave an overview of RFK and how the camp week went and expressed appreciation to CYE member churches for their support of this ministry.
· There were 25 campers in attendance.
· Camp registration was covered by CYE member churches.
· It was agreed that CYE member churches would increase donations for the 2026 RFK camp in order to include nighttime security.
· Many of our members had questions regarding RFK and possible ways to help support the ministry.
· Member churches were encouraged to raise volunteers to serve as staff in 2026
Unfinished Business
· A caretaker has not yet been found. On-going work is being managed by various ones.
· Several member churches continued in their support to take charge of grass mowing and checking on the camp for 2026. Responsible churches will have grass mowed weekly and check on general conditions of the camp during these months.
April/Glenmora Church/Justin Simmons will be the contact person.
May/LeCompte Church/Jacob Roberts will be the contact person.
June/Bayou Jack-Heath Chatman
July/Pine Prairie/Danny Hebert will be the contact person.
August/Denham Springs/Duane Jolibois will be the contact person.
September/Turkey Creek/Ariel Roberts will be the contact person.
· Senior Week used a lifeguard from the church. Paid lifeguards from the local area were used for Junior and Jr High Weeks. Tanya Chatman is the contact to hire lifeguards.
· New shop: Power and water supply has not yet been installed.
· Pool: Cost for replastering the pool is estimated at $20k. We currently have $9,000 in this fund. Member churches are encouraged to raise the balance so that this work can be completed.
.. Cypress Creek/Glenmora congregations plan to raise funds at their August “5th Sunday Singing” to raise funds for pool repairs.
New Business
· The camp plans to use Cashapp to streamline donations. Justin Simmons will drive the effort.
· The roof over the kitchen area of the Mess Hall needs to be replaced prior to the 2026 camp season. Will be scheduled on next workday.
· The a/c “upstairs” unit in kitchen needs repair. Duane to follow up.
· Several members showed interest in building a pickleball court onsite. Duane to obtain estimate prior to Winter Board Meeting.
Election of Board Members
· Terms for David Broussard, Heath Chatman, and Jamie Roberts expire today.
· Duane Jolibois nominated Jacob Roberts to serve on the board. Greg Trahan moved to close the nominations. Motion to close nominations passed. Jacob was elected to serve for three years.
· Terrell Guillory nominated Heath Chatman to serve another board term. Bryan McGee moved to close the nominations, seconded by Justin Simmons. Motion passed. Heath was elected for another board term.
· Jacob Roberts nominated Jamie Roberts to serve another board term. Greg Trahan motioned, to close the nominations, with a second by Greg Trahan. Motion passed. Jamie was elected for another board term.
Election of Officers
· Jacob Roberts nominated Duane Jolibois to remain as President. Terrell Guillory, with a second from Bryan McGee moved that the nominations be closed. Motion passed. Duane was elected to serve another term as President.
· Duane Jolibois nominated Terrell Guillory to remain as Vice President. Jacob Roberts moved that the nominations be closed with a second from Bryan McGee. Motion passed. Terrell was elected to serve another term as Vice president.
· Duane Jolibois nominated Bryan McGee to remain as Secretary with a second from Jamie Roberts. Heath Chatman moved to close nominations with a second from Justin Simmons. Motion passed. Bryan was elected to serve another term as Secretary.
· Duane Jolibois nominated Justin Simmons to remain as Treasurer. with a second from Jamie Roberts, Heath Chatman moved with a second from Jacob Roberts that the nominations be closed. Motion passed. Justin was reelected to serve another term as Treasurer.
Adjournment
· A motion to adjourn was made by Justin Simmons and seconded by Terrell. Motion passed. Jamie Roberts led the closing prayer. Meeting adjourned at 11:38 AM.