CHRISTIAN YOUTH ENCAMPMENT
Winter Board of Directors Meeting
28 February 2026
Denham Springs Church of Christ
The meeting was called to order by President Duane Jolibois at 9:12AM. Opening prayer was led by Roy Platt.
I. Roll Call
Present: Absent:
Duane Jolibois
Bryan McGee
Terrell Guillory
Jacob Roberts
Greg Trahan
Justin Simmons
Heath Chatman
Mike Abbott
Guests:
Brittany Abbott Ariel Roberts
Lisa Trahan Marley Meyers
Gus Fuller Ben Meyers
Roy Platt
II. Reading of Minutes
1) Minutes of the 2025 Winter Board Meeting were read. The motion was made by Terrell Guillory and seconded by Jacob Roberts to approve the minutes as read. Motion carried.
2) Minutes of the Summer Board Meeting were read for informational purposes.
III. Financial Report
The financial report was presented by Justin.
The report reflects income, expense and transfers to “operating fund” only. A more detailed report reflecting all accounts will be presented at the 2026 Corp Meeting. Any questions can be directed to Justin Simmons, Treasurer, at (706) 315-3511.
Income
Donations: Churches/Organizations $23,685.00 Individuals $17,902.00
Revenue: Camp weeks $25,300.46
Rentals $3,120.00
Total: $70,007.46
Expenses:
Administrative (22,595.00)
Maintenance (14,093.60)
Operations (22,936.68)
Utilities (17,001.44)
Total expenses: $76,626.72
Summary: Income $70,007.46
Expenses ($76,626.72)
Difference ($6,619.26)
Proposed Budget for 2026:
Income from all sources: $62,000.00
Total expenses: $52,550.00
Difference: $9,450.00
Greg Trahan motioned to approve the financial report as given, with a 2nd from Mike Abbott. Motion carried.
IV. Old Business
1) Teen Workers
a. The plan to vet teen workers for Junior and Junior High weeks worked well last year.
b. Still working on a few details on training, feeding kids, etc.
2) Marketing
a. Tanya Chatman is working on a marketing packet to be shared at schools and civic organizations.
b. We will continue to advertise the camp work via Facebook and Instagram.
V. New Business
Lesson Plans
Camp Directors presented an overview of lesson plans for the upcoming camping season.
1) Teaching (presentation) methods, especially for the younger campers, were discussed.
2) Ideas were shared regarding more creative presentations using visuals aids.
3) Several of our folks volunteered to help with creating a more effective learning atmosphere.
4) The motion to accept plans/themes was made by Bryan McGee with a second by Greg Trahan. Motion carried.
The board commended the directors for their efforts in their work.
VI. Camper Fees
1) The decision was made to freeze camp fee increases for now.
a. Fees will stay at $250.00 for the 2026 camping season
b. Member churches are encouraged to get involved with ensuring those that want to attend camp can do so.
c. As always, camp-week directors can work with parents on an individual basis, should a camper have trouble attending due to finances.
d. The camp can now has a credit card reader for those who wish to pay with credit
card.
2) Maintenance projects
a.Roof over kitchen: The roof is in poor condition and needs to be changed prior to Junior Week.
b.Sewer work: The sewer system for the mess hall will need to be changed out.
c.Insulate girl’s cabin: Plans to insulate the girl’s cabins prior to camping season.
d. Stove repair
e.Mess hall deck needs to be changed out.
VII. Workday
The workday will be 16 May
VII. Adjournment
A motion to adjourn was made by Terrell and seconded by Bryan. Motion carried. Closing prayer was led by Jacob. Time was 11:16 AM.